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General Information


Delegates who have booked through the PCO KW Conferences, please note that the rates are inclusive of buffet breakfast, all applicable taxes and shuttle transportation between the conference venue and the official hotels at fixed times in the morning and evening. A staff member from KW Conferences will be available at the Registration counter from 28-30 March during 11.00-16.00 hrs to handle accommodation queries.

Accompanying Persons

For registered accompanying persons, the fee covers attendance at the Inaugural Ceremony at HICC, the Welcome Dinner at HITEX Ground on Friday 28 March and entry to the Exhibition. The fee does not include access to scientific sessions, lunches, Gala Dinner or catering other than the Welcome Dinner.


It is essential that you visibly display your badge at all times as Congress staff will not allow delegates to access the Congress venue without a valid badge. Your name badge gives you access to scientific sessions, the exhibition, workshops registered for, the Inaugural Ceremony, the Welcome Dinner and Lunch areas as per their colour coding. Duplicate badges will only be issued on production of valid photo identity and payment of Rs 500. Please note duplicate coupons will not be issued with the duplicate badge, and will have to be purchased additionally for lunches and the Welcome Dinner.


An Indian Bazaar area has been created in the first floor foyer where participants have a welcome opportunity to shop for sarees, fabric and pearl jewellery, a Hyderabad speciality.

Business Centre

The HICC Business Centre is located in the foyer, opposite Room G.03. It is open between 09.00 – 18.00 hrs daily. Services include an internet cafe, fax, printing and photocopying, all available at a fee. Mobile phone charging is complimentary.

Business and Shopping Hours

Commercial establishments are generally open from 10.00 – 17.30 hrs, Monday to Friday. Shops are generally open from 10.00 – 20.00 hrs from Monday to Saturday. Big shopping centres and malls are open every day from 11.00 – 21.00 hrs.

Catering Entitlements and Coupons

The registration fee for Faculty and Delegates includes lunch, Welcome Dinner and tea and coffee on the three days of the Congress. To ensure efficient catering for the large number of delegates, lunch will be served at different locations as denoted by the colour of the coupons. The colour of your coupons clearly identifies the location of the lunch areas. Please access the designated area as specifically identified by your coupons. Please note duplicate coupons will not be issued, and will have to be purchased additionally for lunches and the Welcome Dinner.

Date Venue
27 March Halls 5-6: Lunch service only for registered workshop attendees Hall 6: Dinner service only for registered workshop attendees
28 March Exhibition Hall The Square, Novotel Ground floor – rooms G.01-05 1st floor – rooms 1.01-1.06 2nd floor – rooms 2.03-2.04 for Faculty only
29 March Exhibition Hall Novotel Ballroom Ground floor – rooms G.01-05 1st floor – rooms 1.01-1.06 2nd floor – rooms 2.03-2.04 for Faculty only
30 March Exhibition Hall Ground floor – rooms G.01-05 1st floor – rooms 1.01-1.06 2nd floor – rooms 2.03-2.04 for Faculty only

One booklet of coupons will be handed over to each of the registered delegates with their kit. This will contain 3 coupons for lunch on 28, 29 and 30 March respectively which will be colour coded to denote the location for the lunch service. There will be a coupon for the Welcome Dinner on 28 March. Delegates registering for the Pre Congress Workshops on 27 March will get a lunch coupon for the morning workshops, and a dinner coupon for those registering for the evening workshops. Extra or duplicate coupons will only be issued against additional payment and verification of identity. Please take very good care and do not misplace the coupons booklet.

Certificate of Attendance

Certificates are available in electronic format only. To obtain a certificate of attendance delegates must complete an online evaluation form. Following the conclusion of the Congress, a link to the form will be sent to the email address used by delegates when they registered to attend. Once a delegate has submitted his/her form, they will automatically receive a certificate to download.


The daily temperatures in Hyderabad during March-April normally range from 30°C min to 36°C max. Normally there is no rainfall.


A cloakroom is situated on the main ground floor foyer Organiser Suite 1. The cloakroom is free of charge and will be staffed during the Registration counter opening hours. Delegates are not permitted to leave luggage at the cloakroom overnight.

Currency & Foreign Exchange

The currency in India is the Rupee, which comes in denominations of 5, 10, 20, 50, 100, 500 and 1,000. Please use authorised money changers and banks to change currency. They will issue a certificate of exchange which is required at the time of re-conversion of any unused currency. It is illegal to exchange foreign currency other than through authorised money changers or banks. The current exchange rate can be found from There are 24-hour ATMs all over the city. International credit cards are widely accepted. Normal commercial banking hours are from 10.00 – 16.00 hrs, Monday to Friday. Banks are closed on weekends and on public holidays.

Consumption of food & water

Drink only bottled water and check that the seal is intact when you receive it. Avoid food and drinks from street vendors.

Delegates List

The delegates list will be available on notice boards near the registration counters.


For international flights, passengers are usually required to check in 3 hours prior to flight departure (2 hours for first or business class).

Dress Guidelines

Business attire or smart casuals are recommended for the conference sessions and smart casuals for the dinners. For the Gala Dinner, the dress code is Ethnic/Indian

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The voltage in India is 220 volts. In case you wish to use appliances of 110 volts, the official congress hotels will provide adaptors on request, if available.

Exhibition Opening Hours (Hall 3)

Friday 28 March 2014: 09.00 – 18.00 hrs Saturday 29 March 2014: 08.30 – 18.00 hrs Sunday 30 March 2014: 09.00 – 15.30 hrs

Export Regulations

On your return you may take back, as accompanied baggage, souvenirs including silk, wool, handicrafts etc., without any limit, and gold and silver items up to a value of Rs. 100,000. Please note that export of antiques and art objects more than 100 years old is restricted, and the export of wildlife products is prohibited.

First Aid

There is first aid available at HICC. If you require first aid treatment, please inform the Congress staff or at the HICC Reception desk. Apollo Hospitals have provided an ambulance at HICC as per the following timings: Thursday 27 March 2014: 09.00 – 19.00 hrs Friday 28 March 2014: 08.00 – 21.00 hrs Saturday 29 March 2014: 08.00 – 21.00 hrs Sunday 30 March 2014: 09.00 – 18.00 hrs

Information about Hyderabad

General information about sightseeing, history and culture of Hyderabad can be found at


The Organisers are unable to accept any responsibility for damage or loss of personal property during the Congress and delegates are advised to ensure that such items are adequately insured.

International Telephony

The Country Code for India is ’91′ followed by the Hyderabad City Code ’40′, followed by an eight digit telephone number, e.g. 91 40 XXXX XXXX. The international access code when dialing out of India is “00”.


English is widely spoken in Hyderabad and the rest of the country, except in rural areas.


The host organisation and its sponsors are not liable for personal accidents or losses or damages to private property of attendees of the symposium.

Local Excursions

Local Excursions can be booked onsite at the Tours counter upto one hour prior to the departure time. Please check at the Tour Desk at the Registration counter for details of each excursion. Meeting point for Excursions. If you have pre-booked one of the excursions through the congress website, please report at ‘Tour Desk’ by the allotted time. Tours available:

Date Venue
Wednesday 26 March Afternoon: Charminar Area Tour
Thursday 27 March Morning: Golconda & Qutb Shahi Tombs Morning: Charminar Area Afternoon: Charminar Area Afternoon: Shoppers Delight
Friday 28 March Morning: Hyderabad Biryani Culinary Morning: Weavers Village Morning: Golconda & Qutb Shahi Tombs
Saturday 29 March Morning: Golconda & Qutb Shahi Tombs Morning: Museum & Lake Afternoon: Charminar Area
Sunday 30 March Morning: Golconda Fort & Qutb Shahi Tombs Afternoon: Charminar Area Afternoon: Shoppers Delight

Message Board

A message board is located close to the Registration counters. Delegate are welcome to use this board to leave messages for fellow delegates.

Personal property

Please take good care of your personal property. The organizers and staff at the venues are not responsible for any loss or damage to personal property.

Prayer Room

Prayer rooms are available on the 2nd floor at HICC – Translation Booth 1 for men; Translation Booth 2 for women.

Presentation Certificates

Presenting Authors of eposters may collect their hardcopy certificates from the eposter area at the HICC North Gate Foyer Presenting authors of Oral Free Communication Sessions and all Faculty may collect their hardcopy certificates from the Speaker Preview room in HICC Room G.06.

Public Notice Regarding Photography

Please be aware that a photographer has been commissioned by the Royal College of Obstetricians and Gynaecologists to take photographs at this event. These photographs may be included in College’s educational, promotional and corporate publications and on its website. They may also be circulated in the media and be made available to other interested parties. If you have any questions, please contact a member of staff at the Registration Desk.

Public Transport

Hyderabad is a sprawling city, and we advise participants to use tourist cars or metered taxis when required.

Publication of Abstracts in BJOG

The top 500 scored abstracts have been published in a special online supplement of BJOG: An International Journal of Obstetrics and Gynecology. The supplement can be viewed using the following link or using this QR Code.

Questions to Speakers

Delegates wishing to ask questions of speakers during the scientific sessions should raise their hands and they will be given a question form to fill. Only written questions will be accepted by the Chair of the session. During the Free Communication sessions the audience may ask questions verbally. Timings for Registration and Kit bag counters

Date Opening Closing
26-03-2014 17.00 hrs 20.00 hrs
27-03-2014 07.00 hrs 18.00 hrs
28-03-2014 08.00 hrs 18.00 hrs
29-03-2014 08.00 hrs 18.00 hrs
30-03-2014 08.00 hrs 15.00 hrs

Room Capacities

Space will be allocated on a first come first served basis and we do not guarantee access to Scientific Sessions. Delegates are requested to arrive at the session in good time. The spill-over rooms with live coverage, for the Inaugural and Plenaries are Halls 5 & 6.

Smoking Policy

Smoking is not permitted inside HICC. There are 2 designated smoking areas outside the North and South foyers. Smoking is also permitted near the swimming pool area, Novotel Hotel.

Speaker Preview Room

The Speaker Preview room is located in Room G.06 on the ground floor. All oral presenters including Faculty Speakers, debaters, panel moderators and Free Communications speakers should upload their presentation in the Speaker Preview Room at the earliest opportunity and no later than two hours before the start of the session in which their presentation will take place. If the session is early in the morning, you may wish to check in your presentation the day before. Technical staff will be on hand in the Speaker Preview Room to check your presentation and download it on to the Secretariat’s Computer. It will then be networked to the room in which you are scheduled to speak. Please note that personal laptops are not allowed for presentations. Speaker Preview Room Timings

Date Opening Closing
26-03-2014 17.00 hrs 20.00 hrs
27-03-2014 07.00 hrs 18.00 hrs
28-03-2014 08.00 hrs 18.00 hrs
29-03-2014 08.00 hrs 18.00 hrs
30-03-2014 08.00 hrs 15.00 hrs

Time Zone

Hyderabad is 5.30 hours ahead of Greenwich Mean Time.


There is no compulsion to tip anyone for any service rendered. If you choose to do so, the traditional tip is 10%, rounded off.

Tour/Travel Desk

The Travel & Tours desk is located in the Registration Area.


The full address of the Congress venue is: Hyderabad International Convention Centre Novotel HICC Complex HITEX Road, Izzat Nagar, Kothaguda, Hyderabad, AP, India Tel: 040-66824422

Voting During Debates

Delegates will find a voting paddle in their delegate bag to be used for voting during the debates which are scheduled to take place at the Congress. Voting paddles can be recycled at the end of the Congress. guyana Recycling boxes are available at the Registration Desk.


Delegates who wish to utilise Wi-Fi facilities at HICC are requested to contact the Kit distribution counters for a Wi-Fi coupon. This can be exchanged at the HICC reception in the main foyer for the Wi-Fi password.